Why choose AI Chatbot over traditional forms?
Switching from a standard form to Inbox AI brings a dynamic, personalized touch to collecting RFPs, enhancing both visitor engagement and the quality of data you receive.
More Personalized Experience: Inbox AI guides visitors with a friendly chat, making the process feel interactive and conversational instead of one-sided, like a form.
Increased Engagement: Conversations capture attention longer than forms, encouraging visitors to stay engaged and complete the process.
Higher Data Quality: AI-driven questions help capture more relevant, actionable data, improving the accuracy and usefulness of each RFP submission.
Faster Decision-Making: A responsive chat experience keeps visitors moving forward, increasing the likelihood they’ll submit the RFP without delay.
Enhanced Brand Perception: With a modern, seamless chat experience, Inbox AI aligns your RFP collection with today’s expectations, leaving a positive impression that sets you apart.
How it works
Our AI Chatbot offers a modern way to collect Request for Proposals (RFPs) directly from your website, integrating seamlessly with Proposales. With the chatbot enabled, the traditional inbox form is deactivated, streamlining the process for your potential clients and increasing conversion rates. Plus, setting it up takes just a minute!
Use It Anywhere
Embed on Website
Enhance your website with an interactive and engaging proposal request form. The installation is quick and easy—just 1 minute!
Share a Link
Distribute your unique link via email, text, or on any platform to collect RFPs directly. The chatbot will handle the rest, ensuring all relevant information is captured and ready for proposal creation.
Social Channels
Share the chatbot link on your social media platforms, such as Facebook or LinkedIn, especially during campaigns to drive bookings.
Paid Ads
Boost your lead conversion by integrating the chatbot into your paid advertising strategy, offering a delightful and efficient request form.
Getting Started
Enable the Chatbot
To start using the AI Chatbot, simply enable it in your Proposales account settings. Once enabled, the chatbot will replace the traditional inbox form, offering a more interactive experience for your visitors.
Customize Prompts
Tailor the chatbot’s prompts to match your brand’s tone and the specific information you need to collect. Whether you want to ask about event details, guest numbers, or specific requirements, the prompts can be fully customized to suit your needs. We have collected some tips on modifying the prompt here.
Automatic Language Detection
The AI Chatbot automatically detects the language based on what the user will write.
Responding to Requests
All RFPs collected by the chatbot will appear under the Inbox tab in Proposales. From there, you can quickly create a proposal by tapping "Create Proposal," with all the data automatically populated into your template.
Auto-Added Parameters When Embedded
When the chatbot is embedded, certain parameters from the website are automatically passed along with the request. This helps you understand the context or origin of each request:
source: The full domain name, including any subdomain (e.g.,www.example.com).url: The current URL of the webpage where the chatbot is embedded (e.g.,https://example.com/meetings-and-events/ocean-2-meeting-room).last_referrer: The URL of the webpage visited before reaching the current page (e.g.,https://example.com/meetings-and-eventsorhttps://www.google.com).